Conference Room Solutions

Conference phones that make every seat heard

Bad conference calls lose deals. If your remote participants can't hear the person at the far end of the table โ€” or your team sounds like they're in a tunnel โ€” your conference setup is hurting your business. Callifi supplies, configures, and installs the right conference phone or video system for every room in your office.

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By Room Size

The right phone depends on the room

A phone that works great for a 4-person huddle room will be useless in a 20-seat boardroom. Here's what we recommend for each scenario.

Huddle room (2-4 people)

Small meeting spaces and private offices used for quick calls and 1-on-1 meetings. A compact speakerphone with good noise cancellation is all you need. No expansion mics necessary.

Recommended: Poly Sync 20, Yealink CP925, Konftel Ego

Small conference room (4-8 people)

Standard meeting rooms where most of your calls happen. You need 360-degree microphone pickup so everyone around the table is heard clearly, plus a speaker loud enough for the whole room.

Recommended: Poly Trio 8300, Yealink CP965, Konftel 300Wx

Large conference / boardroom (8-20 people)

Long tables and large rooms need expansion microphones to pick up voices at the far ends. Without them, people sitting more than 6 feet from the phone sound muffled or distant to remote callers.

Recommended: Poly Trio 8800 + expansion mics, Yealink CP965 + CPE90 mics, Konftel 800 + expansion pods

Video conferencing room

For rooms where you need audio and video โ€” client presentations, all-hands meetings, remote team standups. A conference phone with an integrated or companion camera, plus a display screen.

Recommended: Poly Studio, Yealink MeetingBar A20, Konftel C50800 Hybrid
Brands We Carry

Conference equipment from the top manufacturers

Poly conference phone

Poly (Polycom)

The gold standard in conference audio. The Trio series and Sync speakerphones are what most businesses think of when they think "conference phone." Legendary voice quality.

View Poly โ†’
 Yealink conference phone

Yealink

Excellent conference phones at a more competitive price point than Poly. The CP965 with expansion mics is one of our most popular setups for mid-size rooms.

View Yealink โ†’
 Konftel conference device

Konftel

Swedish-engineered conferencing specialist. Audio-only and hybrid audio/video solutions designed from the ground up for meeting rooms, not repurposed desk phones.

View Konftel โ†’
 Cisco conference phone

Cisco

Enterprise-grade conference endpoints that integrate with Webex and other platforms. Best for companies already invested in the Cisco ecosystem.

View Cisco โ†’
What Callifi Does

We don't just sell you a conference phone

Anyone can ship a box. We make sure it actually sounds good in your room.

Room assessment

We evaluate your room size, table shape, ceiling height, and typical meeting style to recommend the right equipment. A long narrow boardroom needs different gear than a square huddle room.

Pre-configured hardware

Every conference phone arrives provisioned for your Callifi account. Plug it in and it connects to your phone system automatically โ€” no firmware updates, no SIP configuration, no IT tickets.

On-site installation

Our technicians install the phone, run cables if needed, connect expansion mics, and test the audio from every seat position in the room. We don't leave until it sounds right.

Ongoing support

Conference phone acting up before a big call? Call us. We troubleshoot remotely or send a tech on-site. We're based in Midtown Manhattan and serve the entire tri-state area.

FAQ

Conference phone questions

How do I know what size conference phone I need?
It depends on your room size and how many people typically attend meetings. For 2-4 people, a compact speakerphone works. For 4-8 people, you need a dedicated conference phone with 360-degree microphone pickup. For 8+ people or long tables, you need expansion microphones. Call us and describe your room โ€” we'll recommend the right setup.
Can I use these with Zoom, Teams, or Google Meet?
Yes. Most modern conference phones work as both a VoIP endpoint (direct calls through your Callifi phone system) and a USB/Bluetooth audio device for video conferencing platforms. Plug the phone into your laptop or connect via Bluetooth and it becomes the room's speaker and microphone for Zoom, Teams, Google Meet, or any other platform.
Do I need a separate phone line for my conference room?
With Callifi's hosted VoIP system, conference room phones are just another extension โ€” no separate phone line needed. They share your existing internet connection. You can assign the room its own extension number so people can dial into the conference room directly.
What about video conferencing?
We carry video-capable solutions from Poly (Studio series), Yealink (MeetingBar), and Konftel (hybrid systems) that combine a camera, speaker, and microphone into one device. These connect to a display screen in your conference room and work with Zoom, Teams, and other platforms. We handle the full setup including mounting, cabling, and configuration.
How much do conference phones cost?
Compact speakerphones for huddle rooms start around $100-200. Dedicated conference phones for mid-size rooms run $300-600. Large boardroom setups with expansion microphones range from $600-1,500+. Video conferencing kits range from $800-3,000+ depending on camera quality and room size. Contact us for a quote specific to your rooms.

Need help choosing a conference setup?

Tell us about your rooms โ€” size, typical meeting attendance, video needs โ€” and we'll recommend the right equipment at the right price.

Get a Recommendation

Or call (212) 423-1234 ยท get@callifi.com